Voice-to-Text Incident and Hazard Reporting App

Most incident reports are written hours after the event, at a desk, by someone who was not there. The person who was there had gloves on, a phone with a cracked screen, and no patience for a six-field form. Safety Space's mobile app lets that person report by speaking. They open the form, tap the microphone, say what happened, and the speech becomes the written description. The report is in the system before they have walked back to the ute.

Which incident reporting app has voice-to-text?

Safety Space does. Voice dictation is built into the incident and hazard forms on the mobile app, for iOS and Android. Here is what a report looks like from the worker's side:

1. Open the app and choose Incident or Hazard.
2. Tap the microphone on the description field and talk. "Forklift reversed out of bay three without a spotter, nearly hit Sam, no contact, no injury."
3. Read the text back. Fix anything the phone misheard.
4. Add a photo, confirm the site and location, pick a category.
5. Submit.

That is a complete near-miss report in under a minute, written in the worker's own words while the detail is fresh.

Why spoken reports are better reports

Here is the thing about typed incident reports: people shorten them. "Slipped near dock" is what you get when someone types with their thumbs in the cold. Spoken reports run longer and carry the detail investigators need, like what the person was doing just before, what they noticed, and who else was there. They also get filed more often, because the barrier is lower. More near misses reported means a better picture of where the next injury is coming from. Our near miss reporting guide covers why that matters.

Does it work offline on site?

The Safety Space app works offline. A worker on a remote site, in a basement plant room, or on a road crew out of range can open the form, dictate, add photos and submit. The report syncs when the phone reconnects. Speech-to-text uses the phone's own dictation engine, so how it behaves without signal depends on the device and whether offline dictation is enabled in its language settings. On most recent iPhones and Android phones it works.

What happens after the worker hits submit?

The spoken report starts a chain that used to take days.

• Notification. The responsible supervisor or safety manager is notified straight away, with the description and photos.
• Suggested corrective actions. Safety Space AI reads the description and suggests corrective actions, which the manager can accept, change or ignore.
• Investigation report. When the investigation is done, Safety Space AI can draft the investigation report from the record, the witness statements and the root-cause findings.
• Questions from anywhere. Managers can ask about the incident, or about every incident like it, in ChatGPT, Claude or Microsoft Copilot through the Safety Space MCP connector.

Who uses voice reporting?

It suits any workforce that is on the tools rather than at a desk. Construction crews, traffic management, manufacturing floors, warehouses, mines and quarries, aged care staff on shift, and contractors who are on your site for a week and will not learn your form. It also suits workers whose first language is not English and who find speaking easier than spelling. Safety Space is used across Australia and New Zealand, and the app works the same in both.

Frequently asked questions

Is voice reporting accurate enough for an incident record?

Accurate enough for a first report, which is what matters in the first hour. The worker reads the text back before submitting and can fix it, and the investigator confirms the facts afterwards. The first report is the start of the record, not the end of it.

Can workers report hazards by voice too, not just incidents?

Yes. The hazard form has the same microphone. A worker who spots a damaged guardrail can report it in the time it takes to say so.

Does it need a separate app or licence?

No. Voice dictation is part of the Safety Space mobile app, which is included with the platform. There is no add-on to buy.

What languages does it support?

Dictation uses the phone's own speech engine, so it supports the languages the phone supports. The description is stored as text in whatever language the worker spoke.

Can the worker stay anonymous?

Hazard reports can be set up to allow anonymous reporting if your organisation wants it. Incident reports are tied to the reporting user so the investigation can follow up.